The governance layer that turns informal AI use into a structured, documented, and defensible practice
The governance layer that turns informal AI use into a structured, documented, and defensible practice.
Who this is for
The Problem
Organisations with a formal AI policy are ten times more likely to report major productivity gains from AI adoption than those without one. Yet research from Business Ireland and Accenture shows that between 56% and 67% of Irish businesses have no formal AI policy in place.
Shadow AI is already in most organisations. Staff are using AI tools without IT or procurement involvement, without safe use guidelines, and without any named person accountable for how those tools are used. That is the starting point for most engagements of this type.
The Article 4 EU AI Act literacy obligation has been in force since February 2025. Organisations need more than awareness. They need a named AI owner, a documented acceptable use policy, a clear inventory of approved tools, and evidence that they have met their obligations. This pack delivers all of that.
What Is Included
We put simple, workable AI rules in place with you: what staff can use, who owns it, and how it stays safe. We help you roll it out so it is understood and used, and we are here when questions come up.
Deliverables
We build each of these alongside your team: talking through what the policy needs to cover, checking it against how people actually work day to day, and making sure whoever owns it afterward understands exactly what it means and why.
Timeline and Investment
Timeline
Two to three weeks, worked around how your business already operates.
Investment
From €4,000
Fixed deliverables, fixed price.
One fixed price, agreed upfront, so there are no surprises once work begins.
Free Online Assessment
Irish SME AI Readiness Scorecard
A structured self-check across the areas that determine AI readiness. Takes about 6 minutes, with instant results, and tells you which area of your business carries the most immediate risk before any formal assessment begins.
Get started
Not sure whether an AI Readiness Assessment is right for your business? Start with a free 30-minute AI conversation. One clear priority finding to take away.
Insights
How do you run an AI risk assessment for your Irish business? A six-step process to inventory, classify, control and monitor AI risk, grounded in the EU AI Act.
by Eileen Weadick, PhD•9 min read
Founder, Clear Gate Systems
What should an AI acceptable use policy cover? A plain English breakdown of the four domains an Irish SME policy needs, grounded in the EU AI Act and GDPR.
by Eileen Weadick, PhD•9 min read
Founder, Clear Gate Systems
AI incident management for Irish SMEs, a calm five step post mortem to run when an AI assisted decision hurts a customer, and the legal duties to check first.
by Eileen Weadick, PhD•7 min read
Founder, Clear Gate Systems
Scope and boundaries
What we are
Clear Gate Systems helps Irish SMEs build AI capability, train their teams, and govern how AI runs safely and sustainably. Every engagement includes structured governance and, where relevant, EU AI Act and related obligations. Eileen Weadick holds specialist EU AI Act compliance training (AIActTPro certified) and applies that knowledge as a practical component of every engagement.
What we are not
Clear Gate Systems does not provide legal advice, legal interpretation of specific obligations, or regulatory representation. Where your organisation requires a formal legal opinion, on the classification of a specific system, on contractual obligations with an AI vendor, or on regulatory exposure, a qualified solicitor or barrister must be engaged. Our role is to build the technical governance infrastructure that qualified legal counsel can stand behind.
Get started
Book a free 30-minute AI conversation. One clear priority finding to take away.
Eileen Weadick, PhD. AI adoption and governance implementation specialist. Cork, Ireland.
Once governance is in place, the Fractional AI Lead retainer keeps it current as tools and obligations change.
