1. Data controller

ClearGateSystems.com is operated by [Company Name], registered in Ireland (Reg No. [Reg No.]), with a registered address at [Registered Address]. [Company Name] is the data controller for the purposes of the General Data Protection Regulation (EU) 2016/679 (GDPR).

Contact: hello@cleargatesystems.com

2. What personal data we collect

We collect limited personal data, including:

• Newsletter subscriptions: email address and (if you provide it) name.
• Contact and business enquiries: name, job title, organisation, sector, email address, and any message content you submit via our contact form.
• Security and anti-spam signals: we use technical measures (including Cloudflare Turnstile) to reduce spam and automated abuse on forms.
• Website usage data (optional): if you consent to analytics, we may collect information about pages visited and approximate usage patterns to improve the site.

3. What we do not intentionally collect

We do not collect financial data, client deliverable content, or sensitive personal data through the website. We do not offer user accounts and we do not enable public comments.

4. How we use your data

• To send newsletter emails to subscribers who opt in.
• To respond to business enquiries submitted via our contact form or direct email.
• To protect the site from spam, automated submissions, and abuse (for example, through Cloudflare Turnstile and IP-based rate limiting).
• If you consent, to understand website traffic and improve website performance and content via analytics.

5. Legal bases for processing

We process personal data under the following legal bases:

• Consent (GDPR Art. 6(1)(a)): for newsletter subscriptions and (where required) optional analytics.
• Legitimate interests (GDPR Art. 6(1)(f)): for basic site security, fraud/spam prevention, and responding to business enquiries.
• Legal obligation (GDPR Art. 6(1)(c)): where required by Irish/EU law.

6. Third-party data processors

We use the following third-party processors in the course of operating the website:

• Kit (formerly ConvertKit) — newsletter delivery and subscriber management. You can unsubscribe at any time using the link in any email.
• Resend — transactional email delivery (e.g. enquiry notifications).
• Cloudflare — hosting, DNS, CDN, and Turnstile anti-spam verification.
• Plausible Analytics — privacy-friendly website analytics (cookieless, no cross-site tracking), used only if you consent.
• Google Analytics 4 (GA4) — website analytics, used only if you consent.

Each processor is bound by data processing agreements and appropriate safeguards consistent with GDPR requirements.

7. Cookies

We use cookies and similar technologies for essential website functionality and optional analytics. For details, please see our Cookie Policy.

8. Data retention

• Newsletter subscriber data is retained until you unsubscribe or request deletion.
• Enquiry data is retained as long as reasonably necessary to manage correspondence and maintain a record of requests.
• Analytics data is retained according to the retention settings of the relevant analytics provider.

9. Your GDPR rights

You have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion
• Restrict processing
• Object to processing
• Data portability
• Withdraw consent (where processing is based on consent)
• Lodge a complaint with the Irish Data Protection Commission

Irish Data Protection Commission: www.dataprotection.ie

10. Security

We implement appropriate technical and organisational measures to protect personal data. The website is hosted on Netlify. We use Cloudflare services for network security and anti-spam, and reputable GDPR-aligned processors for email and analytics.

11. Contact

For privacy-related enquiries, requests, or concerns, contact hello@cleargatesystems.com.

See also: Terms of Use · Cookie Policy.