Ongoing Governance Support
Keep your governance architecture current as your systems and obligations change
Governance architecture degrades without maintenance. This retainer keeps yours current.
The Problem
Why this matters
AI governance is not a one-time exercise. Regulations evolve. AI systems are updated, upgraded, and replaced. New tools are adopted. Staff change. Competent authorities publish guidance that shifts how obligations are interpreted in practice. A governance architecture built today will need to be maintained, reviewed, and updated.
Most organisations that complete an initial governance engagement have no plan for what happens next. The register becomes outdated. The procedures stop being followed. The named owners change roles. Within twelve months, the governance architecture built at significant cost no longer reflects how the organisation actually operates.
The question is not whether your governance architecture will need updating. It will. The question is whether you have a process in place to do it before a regulator, an auditor, or an incident forces the issue. This retainer is that process.
What Is Included
A retained working relationship covering regulatory monitoring, documentation maintenance, and governance advisory support:
- Regulatory monitoring: new AI Act guidance, competent authority decisions, and sector-specific developments assessed for impact on your systems
- Documentation updates: AI system register, risk classifications, and compliance documentation updated as systems and obligations change
- New system onboarding: governance review and documentation for any new AI tool before it goes into operational use
- Incident support: technical governance input when an AI-related incident or near-miss occurs
- Annual governance review: full review of the governance architecture against current obligations and organisational changes
- Advisory access: designated response time for governance questions as they arise
The retainer is structured around what the organisation actually needs to maintain good governance, not a fixed block of hours to be consumed.
Deliverables
What you receive
- Monthly regulatory monitoring summary
- Updated governance documentation as changes occur
- New system governance assessments as required
- Incident support notes and follow-up recommendations
- Annual governance review report
Scope and boundaries
What we are
We have received comprehensive training and are knowledgeable across the full scope of EU AI Act obligations: risk classification, provider and deployer requirements, governance architecture, post-market monitoring, and fundamental rights assessments. Clear Gate Systems applies this knowledge to design and implement technical governance architecture for clients.
What we are not
Clear Gate Systems does not provide legal advice, legal interpretation of specific obligations, or regulatory representation. Where your organisation requires a formal legal opinion, on the classification of a specific system, on contractual obligations with an AI vendor, or on regulatory exposure, a qualified solicitor or barrister must be engaged. Our role is to build the technical governance infrastructure that qualified legal counsel can stand behind.
Want to discuss your requirements?
Book a discovery call to discuss your requirements. We will recommend an approach based on what you are actually trying to solve.